Policy

Privacy Policy

Our Privacy Policy for Visitors to Our Websites

This website is owned and operated by Studio 5 School
Portraits, a trusted provider of photographic products and services to schools,
teams, dance studios and other organizations throughout Colorado and Wyoming.
We are sensitive to the privacy concerns of visitors to our websites. We do not
obtain any personal information that individually identifies you (e.g., your
name, address, phone number, e-mail address, etc.) unless you provide it to us.
This policy explains our online information practices and the choices you have
as a visitor to this site about the collection and use of your information.

 

What Information Is Collected And How Is It Used?
We only collect personally identifiable information about you to the extent you
specifically provide it to us. This includes, for example, the information you
provide when you contact us to place an order, contact customer service or
register for a service.

We use this information to provide the products, services or
benefits you request, to develop and improve our products and services, to
improve the content of our site and its usefulness to you and for infrequent
marketing and promotional purposes, when permitted by you.

Studio 5 School Portraits does not sell, trade or share the
information you provide us through this website with third parties for their
marketing purposes. We may share this information with outside vendors and
organizations that provide support services to us such as helping us fulfill
customer orders. If so, these parties are authorized to use the information
solely in conjunction with the specific service they provide to or on behalf of
Studio 5 School Portraits.

 

Safeguarding Information
We may also be required to share information you provide us through this
website in other limited circumstances. For example, to respond to judicial
process, to comply with state, federal or local laws, to protect the security
or integrity of our databases or website, to take precautions against liability
or, to the extent required by law, to provide information to law enforcement
agencies.

We protect against unauthorized disclosures by limiting
access to employees and contractors of Studio 5 School Portraits who need the
information to do their jobs. We also give them guidelines for adhering to our
strict confidentiality policies. In the limited circumstances that we provide
information to outside companies, we restrict it to only the information we
believe is appropriate to enable them to carry out their responsibilities. We
require that the information provided be used only for the specifically
authorized purpose and that its strict confidentiality be maintained.

 

 Other Information About You

Studio5SchoolPortraits.com does not use cookies but does use session variable
programming that stores visitor-entered data only during the duration of that
specific visit to Studio5schoolPortraits.com.

Occasionally, we will inform you about our products and
services, including any special promotions and coupons. We may contact you from
time to time by email to inform you of such offers. We will only do

so if you permit us to, when entering your user information.
If you are contacted and do not wish to receive further information or
contacts, follow the remove instructions contained within that email.

We will act promptly to honor your request and remove your
name from our contact list. Even if we remove your name from use with
promotional emails, you may still receive communications from Studio 5 School
Portraits if necessary, for example, in connection with a pending order or
customer service issue.

 

Children
Studio5SchoolPortraits.com does not knowingly collect personally identifiable
information from children under the age of 18. If a child has provided personally
identifiable information through the Studio5SchoolPortraits.com website, we ask
that a parent or guardian contact Studio5SchoolPortraits.com in writing, addressed
to our office at 541 East Garden Drive, Unit R, Windsor, CO 80550, Attention:
Website Customer Service or Customercare@Studio5SchoolPortraits.com and we will
do our best to delete the information from our files.

 

Your Consent
By using the Studio5SchoolPortraits.com website, you consent to our use of your
information as described in this Privacy Policy. As we implement new technology
and introduce new services, we will update our Privacy Policy. We reserve the
right to change our Privacy Policy at any time, without advance notice. Should
a new policy go into effect, we will post it on this site, and the policy will
apply to all information collected.

For further information regarding this website privacy
statement or related Studio 5 School Portraits policies and procedures, please
contact our administrative office at: Studio 5 School Portraits, Inc. 541 East
Garden Drive, Unit R, Windsor, CO 80550, Attention: Customer Care.

 

 Our Privacy Pledge Concerning

Safeguarding of Student Privacy

Studio 5 School Portraits recognizes it shared
responsibility for ensuring student data privacy by supplying clearer privacy
policies and educating customers and clients about security guidelines and
regulations. As part of our mission, Studio 5 School Portraits photographs
students and tags those student images to only student data provided by the
school and/or parent.

 

What Information Is Collected And How Is It Used?
We collect, use, share and retain student images and personal information only
for purposes for which we are authorized by the educational institution,
county, teacher or the parent/student.

The data needed for picture day depends upon the products
and services requested by the school. We collect basic roster and classroom
information in advance of picture day to match images with the names. in some
cases, school data is incorporated into school archival products. For example, Studio
5 School Portraits sometimes produces student and faculty ID cards which are
readable by cafeteria and library barcode scanners. In this case, student and
faculty ID numbers are required. Schools ultimately decide what information is
used in producing archival products.  In
order to create consistent and professional portraits, Studio 5 School
Portraits uses one-pass facial recognition technology to consistently size the
student and faculty images for the yearbook and archival products. No data,
other than the re-sized image, is retained.

 

How does Studio 5 School Portraits disclose it’s Privacy
Policy

As part of Studio 5 School Portraits’ contracts with schools and counties, our
privacy policies are clearly disclosed in our Picture Programs Summaries, RFP
Contracts, employee handbooks and picture day literature distributed to
parents; including what types of personal information are collected and the
purpose the information is used. Studio 5 School Portraits provides, upon
request by authorized county agencies, under the authority of county-wide
contracts, access to and correction of student information, either by assisting
the educational institution in meeting it’s requirements or when the
information is collected from the student with student/parent consent. For
example, Studio 5 School Portraits will assist schools in editing student data
to correct inaccuracies and will also correct inaccuracies as they are
discovered upon data input.

 

How does Splendid Protect School Data?
Studio 5 School Portraits maintains a security program that is designed to
protect the security and privacy of data by limiting access to student images
and data only to authorized users through the use rigorous technology barriers,
passwords, vulnerability scanning, background checks and security protocols.
Physical safeguards are also in place which protect unauthorized access to
storage drives and databases. These databases do not store any payment
information from parents and do not associate images with emails. For security
purposes, models are used on our website and literature.

 

No student information is shared with outside vendors in

order to implement any contract commitments. In the case of a merger or
acquisition, our privacy policies will convey.

Studio 5 School Portraits:

  • Does not collect, maintain,
    use or share student images and/or personal information beyond the
    exclusive purpose as authorized by the educational institution, county,
    teacher or the parent/student.
  • Does not sell student
    information.
  • Does not use or disclose
    student information for behavioral targeting of advertising.
  • Does not build a profile of any student.
  • Does not make any changes to
    our privacy policies without first providing notice to all account holders
    and interested parties and make material changes to policies or practices
    governing the use of student personal information that are inconsistent
    with contractual requirements.
  • Does not retain student
    personal information beyond the time period required to support the
    purpose as authorized by the educational institution, county, teacher or
    the parent/student.

This Pledge is neither intended as a comprehensive privacy
policy nor to be inclusive of all requirements needed to achieve compliance
with applicable federal or state laws. However, Studio 5 School Portraits
acknowledges it’s obligation as a service provider to schools and we affirm the
legitimate need for student, faculty and school data to be protected.